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PAYROLL HELPS
TOPIC LIST
- Office Hours
- Dates to Note
- EFT Filing Requirement
- Employer W-2 reporting specs for CDs & Diskettes
- Important Akron - JEDD tax rate change
- Taxable wages & Qualifying wages
- Akron tax rate increase to 2.25% in 2004
OFFICE HOURS
Our regular office hours are 8:00 a.m. to 4:30 p.m. EDT- Monday thru Friday
EFT support is available from 8:30 a.m. to 4:00 p.m. EDT Monday thru Friday
Phone- (330) 375-2497, email onlinetax@ci.akron.oh.us
We are located in the National City Bank building in downtown Akron.
1 Cascade Plaza - 11th Floor, Akron, OH 44308. see AKRON MAP
DATES TO NOTE
The deadline for filing your 2009 AW-3 reconcilliation form is January 31, 2010. If you do not receive a form by January 15th, please download a blank form at Annual Withholding Reconcilliation (Form AW-3) and file it with copies of your employees' W-2s.
EFT FILING REQUIREMENT:
Akron's Tax Ordinance requires all employers to file and pay their withholding payments electronically, using either the CREDIT or DEBIT method. Debit payments can either be made via the telephone or internet. To download an EFT Enrollment Form click here. For additional information please contact our EFT Section, at (330)375-2497 or email us at onlinetax@ci.akron.oh.us.
W-2 REPORTING SPECS FOR DVDS, CDS & DISKETTES
We are making every effort to simplify the employer's task of reporting annual W-2 wage information to the City of Akron Income Tax Division. As a convenience to you and to us, we ask that you consider submitting your W-2 data on either CD or diskette and in either text file or spreadsheet format. (Even though we do not need all of the information that is required by the Social Security Administration, if you find it more convenient, you may also choose to send us a copy of your EFW2 formatted data (fka MMREF), as long as the local wage and local tax withheld figures are included.)
IMPORTANT: Do not send PDFs of your W-2s on the CD.
The CD or diskette should be clearly marked on the outside with the company's name and tax account number (either Akron or specific JEDD). Akron W-2 records and records for each JEDD should be contained in separate files. These files can be submitted on the same CD or diskette, but Akron and JEDD records cannot be combined within the same file.
Here are the only fields your employee records must include:
Social Security Number
Last Name
First Name
Middle Initial
Street Address
City
State
Zip Code
Medicare Wage
Akron Wage
Akron Tax Withheld
(Above is the preferred ordering sequence, but it is not a required format.)
You may format text files as either "fixed width" or "comma delimited". Please enclose a "file layout" if you submit a text file format or consider sending an EXCEL compatible spreadsheet in columns with named headers.
NOTE: If the only way you can provide this information is on magnetic tape, we still accept this medium. Please compile the information on a 3480 compatible, 18-track cartridge.
IMPORTANT AKRON-JEDD TAX RATE CHANGE
As provided for in Section 12 of the Joint Economic Development District Contracts of Copley, Coventry and Springfield townships and Section 9 of the JEDD contract of Bath township, the JEDD income tax rate is 2.25% for 2006. For withholding purposes, the tax rate applies to all payrolls that are paid after January 1, 2006. This rate also applies to estimated tax payments made for 2006 business net profits.
QUALIFYING & TAXABLE WAGES
Effective January 1, 2004 all Ohio businesses are required to withhold taxable income of employees to municipalities, based on the following formula. The wage reported in Box 5 of the W-2 must be adjusted as follows:
(1) Reduce the Medicare wage figure by any Section 125 cafeteria plan amounts that are inadvertently included in the Medicare wage.
(2) Add amounts that are not included in the Medicare wage because they have been exempted by something other than what is defined in Section 3121(a) of the Internal Revenue Code.
(3) Add ordinary income that is not included in the Medicare wage arising from the sale, exchange, other disposition or exercise of a stock option, or of a stock purchased under a stock option plan.
(4) Add employee deferrals to 401(k) or 457 plans if they are not included in the Medicare wage
(5) Add supplemental unemployment compensation benefits (SUB pay) that are not included in the Medicare wage. [Ohio Revised Code 718.03(A)]
AKRON TAX RATE INCREASE TO 2.25% IN 2004
Beginning January 1, 2004 the City of Akron income tax rate went to 2.25%. The additional revenues will go to create Community Learning Centers in conjunction with the Akron Public Schools. Businesses must withhold at this higher rate. Individuals and businesses making estimated payments need to base their estimates on the 2.25% rate. Call us at 330-375-2290 if you need assistance.
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