Electronic Funds Transfer (EFT)
Program
for AKRON & JEDD
WITHHOLDING PAYMENTS
(330) 375-2497
FAX(330) 375-2456
Akron's Income Tax Ordinance mandates that all companies
who are required to withhold City of Akron Income Taxes from their employees’ wages
are required to file electronically.
What is Electronic Funds Transfer or EFT?
EFT is a generic term applied to payments made from one
party to another through instructions and messages communicated electronically among
financial institutions.
What payment methods are available?
The City of Akron has three (3) available methods for
participation.
- The Company instructs its financial institution to send a
specific payment through the Automated Clearing House (ACH) network to the City’s
Bank (CREDIT METHOD)
- The Company sends instructions through a secure web site,
for the City Income Tax Office to debit the Company’s checking account for a specific
sum (DEBIT METHOD)
- The Company sends instructions using a "touch-tone
phone" for the City Income Tax Office to debit the Company’s checking account
for a specific sum (DEBIT METHOD)
When are payments due?
Your payment frequency will not change from how you are
presently required to file, either monthly or quarterly. Also, the banking industry’s
ACH system requires "lead time" to complete these transactions.
If you are filing a DEBIT EFT transaction, it must be
completed by 10:00 a.m. on the business day prior to the due date. (Generally, if the due
date falls on a Monday, the transfer must be made by 10:00 a.m. on Friday. If the day
before the due date is a holiday, the transfer must be made by 10:00 a.m. on the business
day prior to the holiday.) You can enter phone or internet (DEBIT) transactions 24 hours a
day, seven days a week, up to 15 days before the due date. These payments will not be
debited from your checking account until the due date or the day after.
CREDIT EFT payments must also be initiated at least one
business day prior to the due date, but the actual deadline is governed by your
bank’s ACH transmission schedule. Be sure to check with them for exact times.
How do I begin paying by EFT?
For the DEBIT METHOD of payment you must first complete the
EFT Enrollment Form. To download an EFT Enrollment Form click here. You must
print, sign and return the contract along with a voided check. Specific filing
instructions will be mailed to you when the verification process and set up is complete.
To file using the CREDIT METHOD you must first contact your
bank to see if they can handle this type of payment. The ACH File Record Layouts can be
found below. You must then complete EFT Enrollment Form
and mail it in to us.
Do I have to file a paper form AW-1? … or JW-1 for
JEDDs?
No, you should not file a paper form AW-1 or JW-1. However,
the annual year-end reconciliation form AW-3 or JW-3 must be filed each year, along with
copies of your employees’ W-2s, on paper or magnetic media (contact Tax Office for
details), by the January 31st deadline.
Who should I contact if I have questions?
EFT SECTION
Income Tax Division
1 Cascade Plaza - 11th Floor
Akron, OH 44308-1100
(330) 375-2497 FAX(330) 375-2456
Email address: Onlinetax@AkronOhio.gov
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